Topic:chairing a meeting

1.Words and expressions

speaking level and intonation 语音语调

rate of speaking  语速

eye contact 眼睛交流

body language 肢体语言

Intercultural consideration 跨文化问题

2.How to be a successful chairperson?

two ways to be a chairperson:

1)you are invited, appointed,or selected by the organizing committee.

2)you propose to serve as a chairperson(or moderator)of a meeting or panel discussion.

3.Before the conference: preparation

1) submit a proposal 提交议案

2) per-conference rehearsal is necessary  会议前的排练很有必要

3)intercultural consideration 跨文化因素

4.chairing a meeting

1)manners:tactful,decisive and confident

2)responsibilities:

A.make the necessary arrangement.

B.declare the meeting open, and state the theme of the meeting.

C.state how the meeting is to be run.

D.introduce speakers.The chair starts the applause while the speaker is mounting the steps.During the speech,the chair leads any applause or laughter at interesting points and shows by face or hands that presentation is being appreciated.And thank speakers after each presentation.

responsibilities(continued)

E.keep the theme&time

theme:prevent sidetracking or irrelevant points,but in a courteous way.

time:ensure that the agreed agenda is followed,and that the meeting finishes on time.Properly interrupt those who are running over their allotted time.

Sample one:

remark for declaring a meeting open and announcing the agenda and time limit

It is a great pleasure for me to welcome you to this conference on……I am……

I'm glad to serve as the chair for this session.This gathering includes distinguished experts in……field,academics who have been doing research on……,and staff of international institutions who have been working closing on……

Good morning,Ladies and Gentlemen.May I have your attention,please!It is time to begin out discussion session.Let's start now.

Sample two:remarks for introducing speakers

It is truly a great honor for us here to be able to convene this assembly of internationally recognized authorities.Our first speaker is Dr.Thomas Johnson from the State University Iowa,USA.The title of his presentation is ……

Thank you,Dr.Johnson,for giving us such an illuminating report.Ladies and Gentlemen,I'm sure from Dr.Johnson's report,everyone one of us has got a better understanding of……form the theoretical point of view.

Sample three:remarks for inviting questions

Thank you very much,Dr.Johnson,for this approach to a very difficult clinical problem.Now,we will open the floor to a general discussion or questions……Yes,Dr.Sinone.

We are now ready for questions or comments.

Sample four:remarks for dealing with side-tracking

I'm sorry to interrupt you,Prof.Johnson,but I am afraid what you are talking about is somewhat beyond the range of our present topic.Could you make your comments shorter?

What you are discussing seems to be irrelevant to our main topic.Now,let's concentrate our minds on the original questions.

Sample five:remarks for thanking speakers

Thank you very much for your worthwhile(informative,enlightening) talk.

Dr.Johnson has given us an eye-opener as well as a very absorbing evening,and on behalf of all of us here,I would like to express to him our sincere thanks and appreciation.Thank you.

Sample six:remarks for adjourning or closing a session

As you are all aware our session has now come to an end and,like you.I am now looking forward to lunch(smile).Now remember,we reassemble at 2:00 in the afternoon,and I thank you for your attendance.

We have now come to the end of the first section of this morning.Let's have a 15-minute coffee break.Please come back before 10:00.