Curator(s)
This person decides who will be speaking at your event. Much of the time, the lead TEDx organizer is also the curator, but we suggest to many organizers that they create a selection committee (or curation team) of multiple people, so you can provide different perspectives when choosing speakers.
Executive producer
Your team’s executive producer will lead all production and planning for the day of the event. They oversee all of the roles happening on the day of your event related to content production, stage management, technology, and video.
Event manager
This person manages most of your event’s day-of logistics, and isresponsible for creating a “TEDx experience” for your guests. They serve as the contact with your venue’s staff, manage day-of event activities outside of the main stage, and are often in charge of ticketing and registration needs.
Sponsorships and budgets manager
This team member is responsible for raising money from sponsors for event expenses, and managing the event’s finances. They should be someone who has experience with fundraising and development, since this is one of the most important components of the event planning process.
Designer
You’ll want someone with experience in design to help you create the event logo, website, branding materials and other aesthetic components of your event.
Communications, editorial and marketing director
It’s important to have a person on your team to create and manage a strong online presence of your event, including website content, a blog and social media. Oftentimes, the same person who manages this is also your marketer – the team member who is responsible for promoting your event to the public.
Website manager
The person responsible for developing and managing your website is often your Communications manager, but sometimes you’ll need a separate person to manage this significant task. They’ll be working with the designer and developers to create a website that is accessible and easily managed, since you’ll likely be sharing updates with your community there.
Video and production lead
This person has the important task of overseeing the video and production of the event – from managing audio and video needs, camera operators and the livestream of your event.
Backup volunteers
Most of the time, you will need a secondary team of volunteers toassist your executive team in their tasks, and for support on the day of your event. You should let your executive staff help you find the right people for the support they need, or if necessary, you can designate someone with the role of volunteer recruitment and management.
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