1. Define your value beforehand.
Take a few moments before the meeting starts to distil the purpose of the meeting:
what your value could be?
What is the most critical information you have?
What is it you want to contribute?
Figuring this out beforehand will help you listen more carefully to what’s being said and strengthen a listening muscle for future meetings.
2. Acknowledge previous statements.
Active listening can help. Before you raise a new topic, reiterate what you just heard or the previous point you plan to riff on — even ask the speaker whether you’ve characterized their point correctly. People are more likely to listen if they first feel heard.
3. Connect the dots.
Leading a virtual meeting is hard. Participants often provide scattershot commentary, and it’s tough for a leader to keep the conversation running smoothly.
By listening first and then connecting the dots, you can help the other participants understand the larger dynamic and guide the conversation in a productive direction. Effective listening manifests itself when you speak up and reflect on what you’ve heard.
4. Bring your attention back.
Despite your best efforts to listen, it’s natural for your mind to wander during the call. It happens to even the best listeners.
5. Don’t be afraid to ask a question.
Give yourself a few minutes to get back on track, and don’t be afraid to ask a clarifying question. You might say,
“I apologize. I lost track of the conversation for a moment. Would someone please help me understand why we are now focusing on…”
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