Dear Mr.Jones,
Welcome to xxx company in HeFei, I am lindsay, secretary of xx department, and will be in contact with your staying with us, so I'd like to confirm some information about your visit.
Firstly,the flight number(AF382) and arrival time(Beijing time) 3;20 pm on April 4th.
I will be waiting at gate 3, when you arrive, don't hesitate in calling me,my number is:xxx. And we had booked a hotel for you.
Then,about the schedule;
on April 5th, a visit to our factory;
on April 6th, business meeting at 10am;
on April 7th, go sightseeing.
Tips; since the weather is changeable,please remember to take some warm clothes with you.
looking forward to meet you!
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