时间管理100讲｜006【计划】｜管理时间的核心是事件的分类

音频链接：喜马拉雅｜时间管理100讲

英文链接：How to Regain Control of Tasks Through Proper Classification

Today, we will talk about what we should do after we record down all the items in our brain.

今天我们继续来谈一谈，把大脑里所有的事情记录下来之后，我们要做什么？

We human beings indeed possess a lot of desires. We also have lots of thoughts and ideas. If we use a tool, even if it’s paper and pen, we can write down what we focus on. This is a very good start.

我们人的欲望真的非常多，我们的想法也很多，我们的点子也很多，如果有一个工具，哪怕是纸笔，那我们也可以把我们所关注的都写下来，这也是一件非常好的一个开始。

But, what should we do after writing them down?

可是当我们把它写下来了以后呢？

We have so many things to do and we can’t finish them all. So, what can we do?

我们这么多的事情，你就会发现我们真的是做不完，所以怎么办呢？

We need to learn to focus and choose the important matters. We need to learn to classify these matters!

我们要学会聚焦，学会挑出要事，我们要学会对事情的分类！

Remember what I’ve told you in the last several lessons: What we need to manage is not time, but ourselves. the most important thing is to manage your own habits, because this is the link between your daily behaviors and the achievement of your goals and ultimately the accomplishment of your life goals.

我记得在上几讲中我讲过：管理的不是时间，而是自己，通过管理自己人生的目标，管理自己的习惯，甚至管理每天的行为跟目标的关系才是最重要的。

In this sense, the core of management is to manage things.

管理时间的核心就是管理事件！

What should we do and what should we not to do on this day?

今天该做什么，不该做什么？

It is necessary for us to classify matters. When we write down all of our matters, including distant matters, future matters, possible matter, those with deadlines as well as those we haven’t promised, etc.

就需要对事情进行分类了，当我们写下所有的事情，它有远期，有未来，有可能要做的，有一些跟时间密切相关，有些不是我们的承诺，有些是我们的承诺......

Then, let’s us talk about the classification of matters!

我们今天来讲讲事件的分类！

时间管理100讲｜006【计划】｜管理时间的核心是事件的分类

The first classification has something with time, which  means you should do the thing in a certain time.

第一种分类，它跟时间有密切关系，特定时间你要做的事情。

These matters can be replaced with schedules. For example, I have class in Guangzhou. I must start it on time and if I started it earlier, lots of students would ask me to refund, for they wouldn’t  be available, and they may even ask me to compensate their losses.

这种事情我们可以用日程来代替，比如说：我今天在广州讲课，那今天讲课，它必须发生，我不能提前，也不能推迟。如果提前了很多同学就要找我退款，因为他没时间上啊，甚至他会找我索赔。

If I need to reserve rooms in a hotel for my class, this is something I can’t delay or there won’t be any hotel rooms for the class. These matters occur at certain times. They can be managed through schedules. Schedules like Calendar in an iPhone or Android or even on paper are suitable to handle these matters.

开课酒店我定了，我也不能推迟，不然可能没有酒店，所以这类事件叫作特定时间发生的事件，这类我们用日程来管理，苹果的日历、安卓的日历或者纸质的日历都可以来管理这类的事件。

But, there is a critical point that I need to tell you: many people only write down urgent items or matters that are currently important. For this reason, many things are left out and not recorded.

但是有一个很重要的点要告诉大家，很多人因为收集做得不彻底，所以只在日历上写工作的事情，生活上的事情没有去写，所以就引发了很多遗漏。

Because important matters are left out, suddenly urgent tasks may take the place of other items leaving scheduled matters unfinished.

对遗漏的事没有掌控以致有突发事件，从而安排在日历上的事情也不能够被完成。

So, we should first learn to write down all matters before classifying them.

所以我们，一定要首先学会收集纪录，其次才是对事件进行分类！

The first classification must be calendar items. Calendar items are matters relating to certain times, such as taking a plane, my class and your dating. These all occur at fixed times. It’s not easy to change them and it will cost a lot if you break them.

那第一种分类当然是日历，日历放的是跟特定时间有关的行程，比如：坐飞机；比如我去上课，比如你约了人见面......都是固定时间的，改起来不太容易，爽约要付出很大的代价。

You cannot record too many calendar matters because if you have too many, you will be unable to adapt to their changes. So, they be well chosen events.

这种事情不能安排得多，如果你安排得多，你就不能适应变化，所以一定要少而精。

Of course, if you think the calendar is good, you can arrange a little more in proper, but not too many things.

当然了，这个日历你用得好就可以适当多一点，但不能太多。

In addition to matters that must be completed at scheduled times, there are others that must be completed on a specific day but not necessarily in the morning, afternoon or evening… just completed by day’s end.

人生中不仅仅只有少而特定时间的事情，我们还有大量其他的事情，可能它对时间要求得并不太高，但也是我们的承诺。我们只要在某年某月某日这一天要做，不管是上午做、下午做、晚上做都可以；举例：约某个人打个电话，这时候我可以把它放在清单当中，给它标注一个截止的时间，这一类呢，我会用清单系统来管理。

There are also small matters such as returning complaint calls, calls to catch up with your parents, going shopping, paying bills or getting gas.

除此之外，那有一些事是没有太多时间的要求，比如：你打个电话要投诉一下；比如你要给爸爸妈妈打个问候电话；比如你要出去买个东西；比如：你要交个电费，你要加个油......

These matters don’t have specific deadlines or schedule commitments, and can be done virtually any time. However, if left unattended, these matters can become urgent  because they were delayed so long.  Therefore, the faster you accomplish these smaller tasks the better, because the faster you do them, the more relaxed your brain will be. For these reasons, we manage them with a list that does not require an explicit time.

这些对时间要求更不高，弹性更大，可能在未来的某一天，是最近你要做的事情，越快做越好，你做得越快，你的大脑就越轻松，所以我们把这一类用清单来管理，但是不标注时间。

Up to now, we mainly mentioned three classifications: schedules, lists with deadline and lists without deadlines.

所以我们主要的分类到现在讲到3种：一是日程，二是有截至日的清单事件，三是没有截止日的清单事件。

Which one do you think is used for most of our tasks?

那哪种最多呢？

Undoubtedly, schedules are used for the least!

日历当然最少啦！

We already said lists with deadlines should not be too large or else it becomes impossible to manage inevitable changes in the schedules.

有截止日的清单事件也不要太多，而且也不能安排太多。

If we put fewer items on these lists, we will be able to complete them, and if we complete them, we will be much happier.

我们安排少，我们就很容易达成，一旦完成了我们就很开心。

For those bulky matters without a deadline, it will be better to finish them as early as possible. What if there are too many of these matters?

那大量的事务没有安排时间，我们越早完成越好，这类事情如果很多那怎么办呢？

We need to break this list up and break it down into contexts!

我们需要把这类清单再拆分，把它分成跟情境有关！

Then, what is context?

什么是情境呢？

It is the time and manner in which you complete the tasks.

就是这类事情，你会用什么形式在什么地方做！

For example, making a phone call can be counted as one. Offices can be regarded as one. Also, computers can be one......

比如：打电话算一种，办公室算一种，电脑也是一种......

In our next lesson, we’ll talk about context management.

下一节课我们就好好来讲一讲，情境管理是怎么回事？

Thanks for your listening. If you’ve learned something, will you please leave me a message as a response. Thank you everyone.

感谢收听，如果今天你也有收获，那么请给我一个留言做回应好吗？感谢大家。